8 Things that should be in Your Travel Folder

December 8, 2016

It is holiday time, you have been planning for months and as the day of departure draws closer excitement starts to build.  I love travelling and still get a thrill going to the airport – especially if it is the International terminal.

However, before you get caught up in the ‘holiday mood’ you need to make sure you have packed not only your toothbrush but also you travel folder.  If you are going on a holiday where you have several reservations for flights and accommodation it is sometimes tricky to keep track of everything.

When I travel I use a folder with plastic sleeves that I keep all my information in and pack it in my backpack for easy access.  Of course you can purchase more sophisticated styles if you want to.  I usually have the itinerary at the front and then the rest in date order.

I know we live in an age of technology however I still like a hard copy in case my phone is not charged or there is no service or internet.  I email myself the documents and leave a copy with someone at home.  Be prepared is what I say!


Here are 8 items you need in your Travel Folder.

1.  Itinerary

I usually type up my itinerary in an Excel spreadsheet and include the Day, Date, Accommodation Name or Flight Number, Address of Accommodation, Contact Phone number.  Leave a copy with a family member in case they need to contact you in an emergency.

2.  Flight Details

Print off your flight detail summary.  We recently visited Canada and the US and had 11 airplane flights so I was glad I had each flight printed off for quick reference.  Point to remember – always check that the flight is still on schedule.  Using the Online check-in facility saves so much time.

3.  Passport

Obviously this is required if travelling overseas and you should take extra security with this.  I carry my passport with me at all times unless there is a ‘safe’ in the hotel room, and even then it depends on the hotel.

I take a copy of our passport information leave it with someone who can email to you if you lose it.Click To Tweet

4.  Accommodation

Print a map of where the accommodation is located and directions from your arrival point.  Sometimes we arrive late in the evening and it is difficult trying to find your way around a strange city, especially if you aren’t taking a taxi.

5.  Letter Listing Medications

If you take medication and require it on your travels, you should ask your doctor for a letter explaining what medication you take.  Some countries are very strict about what you can take it so having a letter makes life easier, especially at the end of a long plane flight.

6.  Travel Insurance

Details of your travel insurance and also the contact phone number for the Insurance company just in case.  Make sure you know what you are covered for and what is not included in your policy.

7.  Emergency Contact

Details of who to contact at home in case of emergency.

8.  Notepad and Pen

Apart from watching countless movies, reading and eating on the plane I also like to pack a notepad and pen.  I like to keep track of my memories – although I usually take 1,000s of photos.  We were in Japan and we wrote the name of the cruise line in Japanese so that if we got lost at least we could ask how to get back to the ship.

Leave a copy of bank & credit card details with family in case of theft they can provide the infoClick To Tweet

What do you take in your travel folder?

Let’s Keep Sizzling!






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  • Reply Julie S July 14, 2015 at 02:58

    I’ve never thought about the medications letter. I know when you fly you should bring your medication on your carry on with the prescription information on the bottle, but that is a good idea about getting a letter (though would require an extra doctor visit).

    • Reply sue July 14, 2015 at 05:42

      My husband takes a number of different medications so it makes sense to have an official letter from the Dr. It might be an extra visit but depending where you are travelling to it is worth it. Thanks for your comment and have a lovely day!

  • Reply Maria@SewTravelInspired July 14, 2015 at 03:28

    Great post! A few years ago I got very sick in Germany. Having a written list of my medications in my was a godsend. Also I suggest having trip insurance and the information handy. It makes life easier when traveling in a foreign country.

    • Reply sue July 14, 2015 at 05:43

      Thanks Maria, I think I’ll modify the post and add travel insurance I’d forgotten about that. It isn’t pleasant being sick in another country is it? Thanks for the comment and have a lovely day!

  • Reply Terri Webster Schrandt July 16, 2015 at 07:48

    this is a great list, Sue! I need to travel more. I will store this away for when we go to Mexico in January (hopefully)!

    • Reply sue July 16, 2015 at 08:47

      Oh Mexico! I’ve never been you will have to post about that trip. January will be here before we know it. We are going to India in October which will be very exciting.

  • Reply jennifer Abel July 18, 2015 at 15:39

    What great advice and just in time for us as we are traveling to Thailand in a couple of months. Thanks for sharing on #wednesdayswisdom.

    • Reply sue July 18, 2015 at 17:07

      Thailand Jen! That is exciting! Have you been before? If not, I think you will love it although it can get very hot but coming from WA you shouldn’t have a problem with the heat. Can’t wait to see the pics. Thanks for stopping by to comment and the opportunity to co-host #Wednesdayswisdom

  • Reply travel guides December 2, 2015 at 19:04

    Great list of some awesome bloggers – could spend hours looking at all their photos and reading all their posts!

  • Reply gigi January 4, 2016 at 19:45

    Wow Sue, you have some great ideas listed! When we travel, I always make a notebook / binder with everything we need in it. It never occurred to me to put a list of medication or a copy of my prescription in it! That is a great idea. In fact, its not a bad idea to even have a copy of that in your purse daily, tucked away in the back of your wallet. I also take a copy of our passports just in case our passports were to get lost. Oh, and I take my password list! I am always forgetting my internet passwords and when you are away, you may need them.

    • Reply Sue Loncaric January 5, 2016 at 05:54

      Password list of course! Great idea. I actually have them in my phone under secret names. So much to remember these days but I don’t mind I love to travel!

  • Reply km December 10, 2016 at 22:53

    Very good list! We are travelling soon and I will be printing off hard copies. And the comment on passwords too was helpful!

    • Reply Sue Loncaric December 12, 2016 at 10:40

      Oh where are you travelling to? It sounds exciting and I’m pleased that you found the post helpful. Have a great time.

  • Reply Jan Wild December 12, 2016 at 14:10

    It sounds like you have been in my travel folder! We do all our itinerary planning in Excel and take a copy with us along with all our flight and accommodation confirmations. I tear the confirmations up and leave them behind once no longer needed but always have the master in Excel. We each have a copy of the front page of the other’s passport with us when we travel along with drivers licence etc. as appropriate. And yes I keep mine in my onboard luggage rather than risk losing it along with checked in luggage. Thanks for the link up!

    • Reply Sue Loncaric December 13, 2016 at 06:43

      Thanks for linking up Jan and great idea about the Excel. I do that and also dispose of confirmations once I’ve used them. The longer the holiday goes the smaller my travel folder contents become!

  • Reply Aleida January 14, 2017 at 15:08

    Hi Sue,
    Thanks for share. You’ve got some nice concepts listed! After we travel, I forever build a notebook / binder with everything we’d like in it. It ne’er occurred to American state to place an inventory of medication or a replica of my prescription in it! That’s an excellent plan. In fact, it’s not a nasty plan to even have a replica of that in your purse daily, tucked away within the back of your case. I additionally take a replica of our passports simply just in case our passports were to induce lost. Oh, and that I take my positive identification list! I’m forever forgetting my net passwords and after you square measure away, you will would like them. See you again.

    • Reply Sue Loncaric January 16, 2017 at 09:13

      Passwords are something I hadn’t thought of so I’m adding to my list. Thanks Aleida and happy travels.

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